The top 25 AI tools for appointment & meeting scheduling (December 2025) | RankmyAI

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Ranking December 2025

Appointment & meeting scheduling

The RankmyAI Appointment & Meeting Scheduling Ranking presents the top 25 AI tools from our Overall ranking focusing on appointment & meeting scheduling.

These AI tools typically integrate with popular calendar platforms, providing seamless scheduling workflows to streamline setting up meetings and reminders. Their primary applications include optimizing meeting arrangements, reducing scheduling conflicts, and improving productivity by minimizing manual intervention in coordinating events.

The green up and red down arrows indicate how many positions a tool has increased or decreased compared to the previous month's ranking. A grey dash means the tool's position has remained unchanged.

Top 25 out of

480

Mytime MyTime is a cloud-based, modular platform built for multi-location enterprises and franchises. It unifies appointment scheduling, POS, marketing automation, client and staff management, reputation and listing management, and analytics to increase bookings, reduce no-shows, and optimize customer lifetime value. The platform supports online and in-store payments with transparent rates and offers mobile apps for iOS and Android.

Smith.ai Smith.ai combines AI and human agents to enhance communication management, offering services like lead screening, appointment booking, and CRM integration, simplifying operations for businesses through seamless integration with existing software.

Clockwise Clockwise leverages AI to optimize calendar scheduling by analyzing user preferences and calendar data, enhancing team collaboration and personal productivity.

fonio.ai Fonio automates phone interactions using AI, handling calls, scheduling, and transcriptions efficiently. It integrates with CRM and calendar systems, ensuring GDPR compliance.

Levitate Levitate offers a comprehensive relationship marketing platform blending AI with authentic human interactions for scalable communication, including email, social media, and more.

Numa Numa uses generative AI to optimize dealership performance by automating customer interactions and improving efficiency with personalized service solutions.

Regal.ai Regal is an AI Agent Platform that enhances business outcomes by automating support, sales, and operations with AI calls, improving customer engagement and efficiency.

Avoma Avoma is an AI-driven meeting assistant and collaboration platform designed to enhance meeting efficiency, automate note-taking, and provide actionable insights through conversation and revenue intelligence. Integrates seamlessly with tools like CRM and calendar.

Akiflow Akiflow is a digital planner that integrates tasks and calendars with AI-powered assistance, enhancing productivity through features like time blocking, meeting booking, and automated workflows.

Anima Anima is an integrated care platform for primary care teams. It combines online consultations with AI-powered triage, document processing, appointment booking, messaging, analytics, and collaboration tools. With native integrations to EMIS, SystmOne, GP Connect, and PDS, Anima centralizes workflows, reduces admin time, and improves patient outcomes while providing a single source of truth across care teams.

lemlist Lemlist is a sales engagement platform facilitating cold outreach and lead generation through multichannel campaigns and AI-powered personalization, integrated with popular CRMs.

PetsApp PetsApp is a veterinary-focused communication platform offering appointment booking, reminders, digital payments, and AI-assisted communication to enhance client interaction and service efficiency.

Circle CircleEngage.ai is a technology platform that integrates sales and marketing systems for healthcare stakeholders, enhancing member acquisition and retention through AI insights and streamlined workflows.

Alice App Alice enhances productivity through its desktop AI app by integrating multiple AI models, enabling task automation across apps, and providing privacy-focused operations.

BotPenguin BotPenguin provides an AI-powered, no-code chatbot maker enabling automation in customer support, marketing, and lead generation. Integrates ChatGPT and offers multi-channel presence across WhatsApp, Facebook, and more.

Eden Eden is a Latin American cloud RIS/PACS platform that unifies imaging workflows, from fast DICOM viewing and 3D tools to scheduling, portals, analytics, and AI-assisted report impressions, helping institutions deliver faster, safer, and fully digital patient experiences.

Demodesk Demodesk is an AI-driven sales platform with autonomous agents that record, transcribe, and analyze conversations; automate follow-ups and CRM updates; deliver coaching and deal insights; and surface real-time pipeline and GTM signals to help revenue teams sell more with less overhead.

GetVocal AI GetVocal provides AI-driven phone agents that optimize customer interactions through a proprietary Conversational Graph DB, enhancing efficiency and conversion rates while maintaining control and predictability.

Re:catch Re:catch streamlines sales automation by optimizing lead qualification, routing, and scheduling, hence enhancing the sales pipeline efficiency.

Toma Toma is an AI automation platform for automotive dealerships that deploys personalized AI agents to handle customer calls and SMS, schedule and modify service appointments, run recall outreach, triage parts inquiries, and automate custom workflows. It integrates with dealership systems to reduce no-shows, capture more revenue, and operate 24/7 with minimal training.

Emitrr Emitrr provides an all-in-one communication platform for small businesses, automating customer engagement with features such as appointment reminders, review management, and EHR/CRM integrations, enhancing customer communication and streamlining business processes.

B2B Rocket AI Agents by B2B Rocket automates lead generation and management, integrating tools for email validation and campaign scheduling, leveraging AI technology for efficient B2B sales execution.

Verse.ai Verse.ai automates lead qualification and customer engagement through AI-powered SMS conversations, enhancing conversion rates and reducing response times with seamless integrations and compliance features.

Mindy Mindy is a proactive productivity tool that transforms email into an AI-driven assistant for managing inbox and calendar tasks. It simplifies workflow processes, enabling efficient task coordination and meeting preparation for busy professionals.

Respondable Boomerang for Gmail optimizes email and meeting management within Gmail, offering features like scheduling, reminders, and AI-driven email writing aids to improve productivity and collaboration. Its seamless integration enhances workflow efficiency.

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Disclaimer

The RankmyAI Appointment & Meeting Scheduling Ranking is derived from our Overall ranking, which measures the popularity of AI tools based on three key metrics: website traffic, reviews, and investments. The Overall ranking is calculated as the weighted average of the individual rankings for each of these metrics (for more details, see our Methodology page).

Not all AI tools in this ranking are exclusively focused on appointment & meeting scheduling, as AI tools and companies often provide multiple services beyond this specific application. This ranking does not assess or indicate the quality, effectiveness, or reliability of the listed AI tools. It is solely based on popularity metrics and should not be interpreted as an endorsement or evaluation of their performance.

You are free to use and distribute our ranking, provided that RankmyAI is properly cited as the source (see our Copyright page).